The Seamless Studio Hub · Notion project management + client portal
Run every client project and your entire design business through one stripped-back system you can set up in a day. No more email chains, scattered Drive links or expensive project management software that never feels intuitive to use.
For you · Studio side
Manage all your projects in one placeProject templates for easy setupA studio task list across all your clientsLeads, socials and inspiration, all in one placeFor your clients
One link with everything they needA weekly timeline they can followThe full process laid out, so they feel confident from the startFeedback rounds and sign-off in one placeDon't just take my word for it
Real messages from designers, strategists and website developers running their studios through the Hub.
I hear you. Let me guess
You long for systems, organisation and structure in your business, so you finally get the time freedom you signed up for.
You thrive on bringing ideas to life. Drowning in emails and project logistics was never part of the plan.
Six-week projects turn into six months. It eats into your profit, and more often than not, scope creep comes along for the ride.
You know you need to show up and find your next clients, but all your time goes on managing the ones you've already got.
And the worst part? You know that with the right systems, your design business would be thriving.
Upgrade my systems→Welcome to the Seamless Studio Hub
The Seamless Studio Hub is for designers and small studio owners who want to:
Onboard new clients in minutes and wow them from day oneFinish projects on the date they quoted, without scope creepSpend less time on admin and more on design and finding new clientsRaise their prices with confidence, because the experience matches the workGet their evenings and weekends backI created this for myself, to run my studio with freedom and organisation, and to make my projects actually profitable. And now I'm sharing it with you, because my mission is to help designers build businesses they love and make money doing it.
What you get
I'm not gatekeeping anything. Alongside the systems, I walk you through the exact process I take clients through on my branding and website projects, all my client communication emails, my tech stack and so much more.
Project templates for each package, with tasks and timelines pre-built and populated in one clickEvery live project and deadline in one view, so you never overbook or underdeliverA studio task list that pulls from every project, so you make time to work on the business as well as in it
Onboarding, contract, invoice links and logins, all in one placeA weekly timeline with every milestone mappedA process stage tracker for gathering key information and sign-off rounds
My brand identity portal, pre-populated with all my feedback questions and handover processMy website portal, with the step-by-step I take clients through from UX to development and handoffA walkthrough of how I run both processes, with the tips and tricks I've learned over 7 years
Step-by-step videos for every pageFigma templates to brand the portal as your ownSet up and branded in a day
Welcome, kickoff, feedback and offboarding emailsMy brand strategy questionnaireWebsite copywriting templates
A Solo version for running it on your ownA Team version with team task management and member portal templatesBoth in the same download
Content pillars and a brand positioning snapshotAwareness stages, so every post has a jobA brain dump for ideas and a monthly calendar
A curated directory, from Savee and Cosmos to The DielineA website inspo library sorted by sectionReady to add your own findsEvery new version of the Hub, freeAn invite to my private Slack community, just for people who've bought my digital products, with setup support for as long as you need itUpdates land straight in your inboxThe obvious question
It's THE system I use day to day in my business. It took me a full year from the first version to make it ready to sell, and I wanted it priced so every designer can get their hands on it. And others agree.
Take a look inside
I set up a real branding project from the template, share the portal and send the welcome email in one take, start to finish.
In this walkthrough you'll see a project created from a package template, the portal your client sees, the weekly client timeline, how feedback rounds work, and the welcome email that goes out on day one.
Get the Hub for £75→Buyers' hubs
The Hub is built to be rebranded. Here's what it looks like inside other designers' studios.
"I was initially concerned that my clients might find the hub a little overwhelming, but I've had nothing but positive feedback! It's made managing multiple projects at once so much easier, and one client in particular has been so complimentary about their experience working with me that they're now coming back for another project. I'd highly recommend the Seamless Studio Hub to other designers. It's literally packed full of value and has been well worth the investment!"
"I've spent years building my own client portals and task systems. But it's just never felt right, and always a bit too complicated to stick to… With Hannah's template it makes it so easy to just set up instead of figuring it out yourself. It's not just a template, she's actually walking you through her client project management processes and you get a bunch of extra stuff as well."
"The Studio Hub completely changed the way I run my business. Project management and CRM always felt a bit daunting coming from a purely creative background, but Hannah's systems gave me so much structure and a real understanding of how to organise my projects and give my clients the best experience. So much thought and care has gone into these products, and they feel completely different to anything else I've tried. The tutorials and explanations that come with them mean you actually learn from them, so it feels like a whole course rather than just a template purchase!"
New to my world?
Maybe Design Studio is a brand and website studio based in Lisbon, working with founders around the world. I've run it for 15 years and built more than 100 brands.
A few years ago it was just me, juggling design, marketing and admin. I was drowning in tasks, missing deadlines, constantly apologising to clients and spending more time on admin than actual design.
I could see that what was stopping my growth wasn't my talent. It was how my business was organised to make room for the creative work.
So I put my time and energy into streamlining the back end of my business, building workflows for my own tasks and every client project. It helped me:
Scale to six figures as a solo designerFinish projects on the date I quoted, inside scopeSpend more time attracting the right clientsRaise my prices with confidenceGet my evenings and weekends backNow I'm giving you my exact system. The actual, proven portal that changed my business, and the one I still use every day.
Get the template and system→How it works
One click copies the Hub into your workspace. The setup videos walk you through every page, so you won't lose a weekend working Notion out.
Drop your logo, colours and type into the Figma templates and export the covers. Your clients see your studio, never a template.
Turn each service into a project template with its tasks, timeline and portal pages. Every project after that runs the same way, whoever's running it.
Press the button for their package, share one portal link, send the welcome email from the script library. Done before your coffee goes cold.
"I watched all the videos and set everything up. Super straightforward."
The results
Take ownership of every project and position yourself as the expert service provider you are.
Stop scope creep, slipping timelines and hours lost to back-and-forth with clients.
Make more money for your time, because the hours you quote are the hours you actually work.
Have clients rave about you and refer you to anyone who will listen.
Get back the freedom you were after when you started your business in the first place.
Who it's for
You run strategy, concepts and feedback rounds, and your clients need to know where they are at every stage. The Hub comes with the branding portal I use for every identity project.
You chase content, copy and sign-offs before you can build. The website portal includes my pre-prep forms, copywriting templates and snagging pages.
Thinking about bringing in a freelancer or your first hire, or already running a small team? Every project runs from the same templates, task list and client scripts, so the process lives in the Hub instead of your head. Anyone you bring in can pick up a project on day one.
One price, everything included
One price for everything. Start on the Solo version, and switch to the Team version when you bring someone in, without paying again.
The studio dashboard and project management systemThe client portal templateMy own branding and website portalsSolo and Team versionsSetup videos and Figma branding templatesThe client communication library: emails, questionnaire and copy templatesBonus: content planner for your studio's own social mediaBonus: design inspiration libraryMy private Slack community for buyers, with setup support for as long as you need itEvery future update£75
One payment · no subscription
Instant access in your inboxSet up and branded in a daySetup support in my buyers-only Slack communityEvery future update, free"It's genuinely the best value for money digital download I've EVER purchased."
One payment, no subscription · Instant access in your inbox · Works on Notion's free plan
FAQ
It's a Notion template that gives you project management and a client portal in one system. You run your studio from one side: every live project, your package templates and one task list. Your clients get the other side: one link with everything they need. It's the system I run Maybe Design Studio on, with Solo and Team versions, setup videos, my client emails and forms, a content planner and a design inspiration library.
Both, in one Notion workspace. The studio side is your project management system: a dashboard of live projects, project templates for each package and one task list across every client. The client side is the portal each client opens, with their onboarding, contract and invoices, a weekly timeline and a tracker for feedback and sign-off.
Yes. Notion lets you share a page with a client by link, so they can open their portal in a browser. The Hub gives you that portal ready-made, with the pages, timeline and feedback tracker already set up, so you don't have to design it from scratch.
You can start on Notion's free plan. If you share portals with lots of clients at once or store large files, Notion's paid plan gives you more guests and storage.
Your clients can view their portal from a shared link. To tick off tasks or leave feedback inside it, they'll need a free Notion account, which takes a minute to set up.
Most designers have it set up and branded in a day. The videos walk you through each page in order.
Yes. You don't need to know Notion before you start; the videos show you each step, and buyers say they learn Notion along the way.
It includes both: the branding portal and the website portal I use with my own clients.
Dubsado and HoneyBook handle contracts and payments; the Hub runs the project after the client signs. You can use them together, as I do.
Yes. Most buyers start on their own, and the Hub is built the way a studio runs, so it's ready when you bring someone in. The Team version comes in the same download, so you can switch over when you hire without paying again. Notion charges per member on its paid plans, so check how many seats you need.
You're invited to my private Slack community, which is only open to people who've bought my digital products. Ask for setup help whenever you need it, for as long as you have the Hub, and swap notes with other designers running the same system. You also get every future update.
Because you get the whole Hub the moment you buy, there are no refunds. If you're not sure it's right for you, watch the demo first or email me your question before you buy.
Your move
You've seen the demo, what's inside and what designers using it say. One payment of £75 gets you the system I run my studio on, and you could have your first client onboarded through it by next week.
Picture the next twelve months
Your projects finish on the dates you quote, so you can book the next one with confidence.Your clients find everything from one link, and tell people how easy you were to work with.You spend working hours on design and on finding your next client, and your evenings on your life.When you're ready to hire, your system is ready for them.P.S. If you're still deciding, watch the 10-minute demo first. If it doesn't look like the system you've been trying to build yourself, don't buy it.